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Privacy Policy

This Privacy Policy (this “Policy“) applies to collection, use and disclosure of Personal Data by Ip & Heathfield (herein referred to as “we”, “us”, or “our”). Please read this Policy carefully to understand our views and practices regarding your Personal Data and click the button to show your consent to this Policy to agree to our processing of your Personal Data. If you do not agree to this Policy, please do not access or use our application.

This policy explains matters concerning user privacy and covers the obligations and requirements of the users, the website and the website owners. The means by which this website processes, stores and protects user data and information is also detailed in this policy.

Ip & Heathfield will be the manager of any personal data that we collect from or about you in connection with the provision of our professional services, or related activities such as promoting our business areas, marketing or handling job applications.

Scope of Privacy Policy

You may find the notice as to why your personal data is collected, how it is intended to be used, to whom your personal data may be provided, and how to access, review and correct your personal data in accordance with the requirements of Personal Data (Privacy) Ordinance (Cap. 486) and the details of the terms “personal data” and “sensitive personal data” can be found in the Personal Data (Privacy) Ordinance (Cap. 486)


Our website may sometimes use cookies and log files for statistical analysis, in order to better understand user behaviour, to administer the site, to tailor the information presented to a user based on their preferences, and to enhance user experience. Any information collected by our use of cookies is compiled on an aggregate and anonymous basis. Website browser can be manually set to notify you when you receive a cookies and you can decide if you want to accept it or not. However, if your cookies are disabled, some of the services and features offered through this website may not function properly.

Content from Other Websites

Articles on this site may include embedded content (such as videos, images, articles, etc). Embedded content from other websites acts in exactly the same way as if the visitor has visited the other website. This website may contain hyperlinks to websites that are not operated by Ip & Heathfield, and these hyperlinks are provided for your reference only and does not amount to endorsement of activities of such third party website or any associations with their operations. You are encouraged to read any privacy policy posted on those websites before using those websites.

These websites may also collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Collection, use and disclosure of Personal Data

We generally do not collect your Personal Data unless (a) it is provided to us voluntarily by you directly or via a third party who has been duly authorised by you to disclose your Personal Data to us (your “authorised representative”) after (i) you (or your authorised representative) have been notified of the purposes for which the Personal Data is collected, and (ii) you (or your authorised representative) have provided consent to the collection and usage of your Personal Data for those purposes, or (b) collection and use of Personal Data without consent is permitted or required by the Act or other laws. We shall seek your consent before collecting any additional Personal Data and before using your Personal Data for a purpose which has not been notified to you (except where permitted or authorised by law).

We may collect and use your Personal Data for any or all of the following purposes:

  1. When you contact us (whether directly, via email, telephone or by post) with an enquiry about our legal services we will ask you to supply your basic contact details (name, email address, phone number and, where applicable, the company or other person you represent and your job title). We need this information to be able to identify you and deal with your enquiry.

  2. Depending on the type of your enquiry, we may also ask you for further information, such as the circumstances surrounding your enquiry and which legal services may be of interest to you. In cases where you are enquiring about a possible position with us, we will ask for your CV and related information.
  3. When you (or the company or other person you represent) become a client of Ip & Heathfield, we may collect further personal data from you, if it is relevant and/ or necessary to the professional services we are providing.
  4. When you make a personal payment for our professional services, details of the method of payment, your bank details or your credit or debit card number will be processed.
  5. If you provide Ip & Heathfield with your professional or business contact details or other relevant personal data or subscribe to our newsletter via this website, we will use this to keep in touch with you and to share with you information that we believe is, or may become, relevant to our and your business or profession.


Privacy of Your Data

We will not use your personal data for any other purpose, nor disclose it to nor share it with any third party, without your consent unless we are required to do so by law, or as mentioned below in this section.


Job Enquiries

Any personal information submitted as part of an application for a job with Ip & Heathfield will only be used in connection with such application.


Professional or business contacts

If you have given us your professional or business contact details or other relevant personal data, we may use such data for the purposes of promoting our legal services, unless you indicate otherwise.


Other professionals and other bodies

In the course of providing legal services, we may require the services of third parties such as counsel, external / overseas lawyers, accountants and experts, or we may refer you to such third parties. This will require us to share with such third parties your contact details, as well as any further personal data which is relevant to the services they provide. We may also be required to disclose your personal data to regulators, by order of the court or to government departments.


Data processing services

Some of our data processing services may be supplied by third-party providers who will need to have access to your data for that purpose. We will appoint such third-party suppliers on the basis that they implement the technical and organisational measures necessary to meet the requirements of the applicable Data Protection legislation and ensure the protection of the rights of the data subjects. We will also ensure that they carry out such processing only on our written instructions, or where we have a legitimate interest in doing so, as indicated above.


Sharing Your Data

In order to provide some of our professional services, we may need to share your personal data with one or more third-party providers situated in foreign countries that do not have the same standards of data protection laws. We will only do so with your consent, or where it is necessary for the performance of the contract we have with you. However, we will ensure that contractual and other safeguards are in place so that your personal data is adequately protected, and that enforceable rights and effective legal remedies are available for data subjects.


Retention of personal data

Should you contact us with an enquiry about our professional services but subsequently not become a client (or the company or other person you represent does not do so), it is Ip & Heathfield policy to delete your personal data after 12 months.

If you already become a client (or the company or other person you represent is or becomes a client), we normally retain contract information (including personal data) for seven years after the end of the relevant contract or client relationship, or for longer where it is necessary for us to do so to comply with regulatory or other legal obligations, or for the establishment, exercise or defence of legal claims, or where we agree with you to do so. In some cases we may need to retain records indefinitely.

Personal data relating to our professional relationship will be retained for so long as necessary, or until you indicate otherwise to us. We aim to update our contacts’ preferences on a regular basis.

In cases where it is not physically possible to delete certain data (for example, where it is stored on a secure external server), we will take the necessary measures to ensure that it is not available for re-use or disclosure to third parties.


Security Over Your Data

We take reasonable precautions to ensure that your personal data remains confidential and have put in place appropriate security measures to protect your personal data. We will limit access to those who have a business need to know; they will only process your personal data on our instructions and subject to a duty of confidentiality.

We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator where we are legally required to do so.


Your Rights Over Your Data

At any time, you can ask us to provide you with an exported file of the personal data we hold about you, including any data you have given us. You can also request that we erase any personal data we have about you. We will do, however this does not include any data we are obliged to keep for administrative, legal, or security purposes.


Changes of this policy

We may revise this Policy from time to time without any prior notice. Any amended Policy will be posted on our websites. You are encouraged to visit our websites regularly to ensure you are familiar with our latest Personal Data policies. You may determine if any such revision has taken place by referring to the date on which this Policy was last updated.

Your continued use of our services constitutes your acknowledgement and acceptance of such changes.


Governing law

This privacy policy is governed by the laws of Hong Kong special administrative region.


Data Protection Officer

If you have any questions, comments or requests about our commitment to data protection, please contact the Head of Finance & Operations or any of the partners at Ip & Heathfield